HR Administrative Assistant

  • Company: Owens Corning
  • Posted: February 08, 2017
  • Reference ID: 3957393
Location: INSERT CITY, Minnesota - United States
Human Resources Administrator
Job Description
Job Title: Human Resources Administrator
Department: HR
Reports to: HR Leader/ Controller
Supervises: N/A
FLSA Status: Non-Exempt
Date: 11/11/2015
The Human Resources Administrator is responsible for the day to day operations of payroll, employee file maintenance and PeopleSoft/Talent Center data entry. This role acts in the HR capacity at all times and will fill in for questions and support in the absence of the HR Leader. The HR Administrator is responsible to coordinate basic HR activities in the absence of the HR Leader and contact the HR Leader for all issues or concerns that require guidance. This role requires problem solving skills and an ability to organize and work independently. This role also needs to own the front office and conference room area, taking personal pride in the appearance and professionalism of the plant.
Principal Duties and Responsibilities:
Payroll and Attendance Tracking via Kronos System
  • Payroll Coordinator duties
    • Kronos payroll administrator
    • Process expert in the use of, upgrading of, monitoring of the Kronos system for time and attendance management
    • Responsible for maintenance of time clocks at the Roofing and Asphalt plants
  • Respond to payroll issues from employees
  • Train Kronos users on any upgrades, system changes or advancements to ensure their ability to properly use the system for administration of payroll, time and attendance
  • Coordinate all payroll changes with Payroll (tax changes, direct deposit, garnishments, deductions...etc)
  • Assist with annual salary survey
  • Run payroll and OT reports
  • Completing weekly SOX audits
  • Monitor, audit and use the Kronos attendance system to assist supervisors in attendance tracking
  • Complete and process through payroll the Kronos report to pay VIP on a quarterly basis in a timely and responsive manner - audit the time cards after uploading to ensure correctness before payroll is run
  • Forward Benefit Life Change Events information to corporate Compensation and Benefits
  • Respond to routine benefits questions
  • Assist and help facilitate open enrollment meetings and one-on-ones
  • Manage FMLA/STD paperwork
  • Coordinate paperwork for personal and work related injuries/illness with the disability case manager
  • Assist new employees with their initial enrollment in benefits
  • Update employee data in PeopleSoft
  • Run routine and non-routine PeopleSoft reports
  • Run reports for VIP and coordinate VIP payouts
  • Arrange plant tours and interviews
  • Coordinate completion of the health questionnaire and drug screens
  • Request background screening
  • All applicant written correspondence (acceptance and rejection letters)
  • Assist with orientation and on boarding for hourly and salary employees
Employee Files
  • Ensure that employee information is filed in compliance with company and governmental regulations in a timely manner
  • Maintain confidentiality and security of employee information
Visitor Experience
  • Own the visitor experience for our candidate visitors, tours and meetings
  • Keep the conference room/kitchen area prepared, stocked, organized, and clean in preparation for use
HR Skills/Behaviors
  • Have a high level of professionalism with other employees - this will assist in maintaining a balance in the role - being the owner of sensitive and personal information of the team - a line has to be maintained on personal and professional relations, meeting areas, and interactions
  • A high sense of personal ownership and pride on all HR Administor Tasks every week
  • High problem solving skills that lead to a natural curiousness to learn, develop and maintain the systems of the HR Role. This includes but is not limited to the Kronos system, HR processes, PeopleSoft, Talent Center, Benefits Administration. Becoming the onsite resource and expert for the team
Other Activities
  • Assist with the Communication Committee including taking and publishing notes and community service efforts
  • Respond to employment verification requests
  • Provide timely updates on projects and workflow to keep leaders informed of progress, upsets or delays
  • Manage walk-in traffic
  • Coordinate monthly random and follow up drug screens
  • Facilitate/coordinate plant events
  • Employee uniform service liaison
  • Employee liaison with different vendors as needed
  • Assist and/or lead in creating and revising plant policies
  • Comply with all plant rules
  • Comply with safety regulations and maintain a clean and orderly work area
  • Regular Attendance on site and the ability to rotate varying shifts
  • All other duties as assigned or needed
The employee should hold the following abilities:
  • This is a Special Skills position, which requires approximately 6 months of training to reach desired performance levels
  • Able to think under pressure, make quick decisions, and act as a decision maker
  • Ability to work well independently or in a team
  • Problem solving skills
  • High organization skills
  • Personal pride of ownership of work and plant
  • Ability to self start and direct
  • Manage work load to complete tasks in a timely manner
  • Able to communicate in English
  • Attention to detail
The employee must be able to:
  • Must be able to operate a computer or other keyboard instrument
  • Familiarity and ability to become advanced at Excel, PowerPoint, Microsoft, Kronos, PeopleSoft, Talent Center
The employee should have the following:
  • High School Diploma or GED Equivalent
  • Leadership training
  • Must be able to learn the responsibilities of this position
  • Clerical or office experience. Experience handling sensitive data.
The employee should possess the ability to:
  • Must be able to squat, bend at the waist and knees freely
  • Exposure to temperature extremes
  • Exposure to sounds or noise levels that maybe uncomfortable
  • Bending and twisting
  • Handle, control or feel objects, tools or control
It is a requirement to be a U.S. citizen OR have valid proof of authorization to work in the United States.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.
This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
About Owens Corning
Owens Corning (NYSE: OC) develops, manufactures and markets insulation, roofing, and fiberglass composites. Global in scope and human in scale, the company's market-leading businesses use their deep expertise in materials, manufacturing and building science to develop products and systems that save energy and improve comfort in commercial and residential buildings. Through its glass reinforcements business, the company makes thousands of products lighter, stronger and more durable. Ultimately, Owens Corning people and products make the world a better place. Based in Toledo, Ohio, Owens Corning posted 2015 sales of $5.4 billion and employs about 16,000 people in 25 countries. It has been a Fortune 500® company for 62 consecutive years. For more information, please visit .A career at Owens Corning offers the ability to enhance your expertise and achieve your personal and professional aspirations. Through it all, we'll empower you with an environment that encourages open communication and big ideas, competitive pay for your performance, comprehensive benefits, and more opportunities to make your impact.
Must be eligible to work in the U.S. on a permanent basis.
Owens Corning is an Equal Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or status as an individual with a disability.

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