Mail Room and Office Services Associate*

The primary responsibilities of the Mail / Office Services role is to receive, sort and deliver incoming mail according to the client’s existing schedule. This role will also provide administrative support to the firm, which could include reception, hospitality, conference room support, general clerical and project-related support.


  • Performs regular Mail Runs
  • Receives, sorts and delivers incoming mail, express or non-express packages
  • Process incoming/outgoing pouches (e.g. inter-office)
  • Receive & Ship USPS mail, FedEx, UPS, Eastern Connection packages
  • Schedule couriers/messengers
  • Manages the relationship with mail service vendors
  • Pick-up shredding materials from the client
  • Move boxes/packages to and from offices
  • Order office and mailing supplies including paper supply and distribution for the copiers/printers
  • Handle light office moves (new hires/terminations, inter-departmental moves)
  • Visiting Personnel Office (“VPO”) maintenance (checklist, nametags, supplies)
  • Convenience room checks (re-stock and order supplies)
  • Hospitality/Conference room setups/clean-ups including equipment requests (chairs, whiteboards, etc.)
  • Maintain order and cleanliness in pantries/kitchens
  • Ad hoc Special requests (box moves, pictures, files, books, IP File Runs, Files to Records, Maintain Firm directories, etc.)
  • Create and modify documents using Microsoft Office
  • Ensures a secure, confidential environment
  • Other duties as assigned including coverage for other business services functions within the site

Share this Job

Other Locations For This Job