Mail Room and Office Services Associate*
Location:
Los Angeles , California
Posted:
February 07, 2017
Reference:
205873

The primary responsibilities of the Hospitality Associate are to provide hospitality support to all firm functions including meetings, interviews, and depositions. This role will specifically support the logistics of meetings including the set up/breakdown of the conference room space, the organization and presentation of catering orders, and the hospitality of firm visitors and guests.  Additional responsibilities include:

 

  • Hospitality/Conference room setups/clean-ups including equipment requests (chairs, whiteboards, etc.)
  • Quality check firm common areas to ensure space is set and ready for use
  • Maintain order and cleanliness in pantries/kitchens
  • Visiting Personnel Office (“VPO”) maintenance (checklist, nametags, supplies)
  • Receives, sorts and delivers incoming mail, express or non-express packages
  • Process incoming/outgoing pouches (e.g. inter-office)
  • Receive & Ship USPS mail, FedEx, UPS, Eastern Connection packages
  • Schedule couriers/messengers
  • Manages the relationship with mail service vendors
  • Pick-up shredding materials from the client
  • Move boxes/packages to and from offices
  • Order office and mailing supplies including paper supply and distribution for the copiers/printers
  • Handle light office moves (new hires/terminations, inter-departmental moves)
  • Convenience room checks (re-stock and order supplies)
  • Ad hoc Special requests (box moves, pictures, files, books, IP File Runs, Files to Records, Maintain Firm directories, etc.)
  • Other duties as assigned including coverage for other business services functions within the site

A little about us:
Join a company changing the fast-moving world of communications, where people like, link, pin, post and share. At RR Donnelley, we do it all.

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