Mail/Office Services Associate

  • Company: R R Donnelley
  • Location: Columbus, Ohio
  • Posted: May 23, 2016
  • Reference ID: 202388

 

Duties/Reponsibilities

Frequency: Daily

 

  • Deliver/Pick up Incoming/Outgoing Mail
  • Sort and Meter Outgoing Mail
  • Manage pantry supplies: coffee, tea, cups, plates, utensils etc.
  • Process incoing/outgoing packages via EZ Ship system
  • Clean mail meter machine
  • Mail personal packages for employees – log in safe tracker
  • Keep mailroom and supply closet clean and organized.
  • Order pantry supplies weekly. Put them away in the storage closet after they arrive.
  • Make copies and copy all outgoing package labels not done by me for files.
  • Deliver supplies for all business units.
  • Log and send all NNA return mail daily.
  • Deliver reams of copy paper to the copy centers.
  • Hang weekly/monthly posters in all 7 pantries.
  • Keep files up-to-date and turn them over yearly.
  • Do a chargeback report monthly for the mailing machine.
  • Make sure mailer updates are done and there are sufficient funds at all times.
  • Call for service for mailer or enveloper when needed.
  • Distribute toners that are auto-ordered to proper printer/copier destination.
  • Perform updates to equipment lists including copiers, fax machines, and printers as requested by Corporate Services.
  • Coordinate with UPS/FEDEX/USPS for holiday pickups and deliveries and inform business units (this is a problem, FYI).
  • Check tracking for delivery information when requested.
  • Send Faxes for employees as requested.
  • Check on missing packages or track down misdirected packages.
  • Any other duties as requested.

 

Reporting:

Frequency: Monthly

  • Last Day of month funds report
  • Shipping Volumes
  • UPS & FedEx supplies

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