Office Coordinator
Location:
Atlanta , Georgia
Posted:
November 21, 2017
Reference:
1700611
YOUR MISSION:
 
Coordinates office administrative duties and provides various administrative support to all team members. Ensures a professional, innovative and welcoming environment for all associates and guests to Panasonic Automotive Systems is followed at all times.
 
A DAY IN THE LIFE:
 
Administrative Support and Office Coordination:
 
  • Creates and tracks Purchase Orders (PO), Requests for Authorization (RFA), Check Requests (CR) and invoice processing for all departmental needs. Ensures all payments processed are tracked and complete prior to closure of payments.
  • Coordinates work calendar for senior management staff and makes travel arrangements for Panasonic staff as requested.
  • Orders and maintains office supplies, break-room supplies and other sundries for normal office operation and maintains the break-room as needed.
  • Manages the front desk and main telephone line for Georgia Tech Office (GTO).
  • Greets all incoming employees, guests and visitors.  Ensures all guests and visitors are promptly and professionally engaged and all appropriate paperwork is in order including but not limited to, visitor logs, Non-Disclosure Agreements (NDA), visitor badges, parking validation, local travel information, etc.
  • Supports meeting logistics as requested which includes conference room scheduling, business meals, coffee, video conferencing set-up, Skype, etc.
  • Provides prompt support to employees and guests for all aspects of office operation and logistics.
  • Supports Human Resources (HR) department when requested for various functions within Panasonic such as meetings, celebrations, co-op student screening, etc.
  • Tracks departmental budget to ensure all invoices are paid on time. Alerts management of potential over/underspending per forecast each month.
  • Supports departmental fixed asset audits as requested by Panasonic Accounting department.
  • Compiles, records, updates, reports, maintains, verifies, distributes or otherwise utilizes data, charts, documents, files, or information relevant to the department.
  • Collaborates with other departments and functions as needed.
 
Communication and Presentations:
 
  • Coordinates and communicates internal and external information for meetings and presentations.
  • Composes correspondence, memorandums and other communication material as needed.
  • May be asked to capture and distribute meeting minutes.
  • Creates formal presentations and other documents using Power Point, Excel, Word, Visio, etc. as requested.
 
On-Boarding Support:
 
  • Submits and tracks the status of onboarding requests as needed.
  • Ensures new team members have all necessary items on first day of work which includes computer, entry badge, desk space, etc. Promptly alert management of any issues.
 
IT Technology and Facilities Support:
 
  • Coordinates with the Information Technology (IT) department office with IT related issues. Submits IT tickets as needed and escalates when necessary to ensure office IT infrastructure is working smoothly.
  • Coordinates with Facilities department as needed to maintain and resolve any facility related items.
 
Other Duties
 
  • Utilizes office equipment such as calculators, fax machines, copy machines, computers, etc. as assigned.
  • Interprets and complies with Company policies, procedures, and regulations.
  • Performs other related duties as assigned.

Qualifications:
MUST HAVES:
 
  • Five years previously related clerical or administrative experience or training required.
  • High School education required.
  • Previous work experience in a cross-cultural, international environment preferred.
  • Proficiency with Microsoft Word, Excel, PowerPoint and Windows based databases as appropriate to the position and assignment.
 
SOME OF THE TOYS YOU GET TO PLAY WITH:
 
  • Skype
  • Records, Updates, Reports
  • Calculators, Fax Machines, Copy Machines
  • Microsoft Word, Excel, PowerPoint
 
BENEFITS AND PERKS – WE'RE ALL ABOUT YOU:
 
  • Great Benefits + Company-matched 401K retirement savings
  • Annual Bonus Program
  • Educational Assistance and Reimbursement Program
  • Relaxed dress code
  • Onsite Recreation Center & Café
  • Telecommuter and Work Mobility Program
  • PASATalks
  • Onsite Happy Hours!
 
WHO WE ARE:
 
At Panasonic, our technology and engineering expertise delivers innovation across diverse industries. It's all about the consumer experience and making sure that we find ways to enhance that experience, either through audio enhancements or through safety enhancements inside the vehicle.
 
Panasonic Automotive Systems Company of America (PASA) is an industry-leading global supplier to Automotive Original Equipment Manufacturers (OEM's) for infotainment systems and advanced connected car solutions. Our clients include Ford, GM, Chrysler, Daimler, Fiat, Tesla, Honda, Toyota, Nissan and many others. In serving our customers, we don't just strive to put tomorrow's technology on the road – we pride ourselves on recruiting the brightest and best to do it.

WE TAKE OPPORTUNITY SERIOUSLY:
 
Panasonic is an Equal Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to: race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability status, protected veteran status, or any other characteristic protected by law.  All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation.

Pre-employment drug testing is required. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. Thank you for your interest in Panasonic Automotive Systems of America.
 

A little about us:
Panasonic Automotive Systems Company of America (PASA) is an industry-leading global supplier to Automotive Original Equipment Manufacturers (OEM’s) around the world for automotive infotainment systems and advanced connectivity.

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