Office Coordinator/Receptionist

  • Company: Adecco
  • Posted: January 01, 2017
  • Reference ID: 1315846360
The receptionist will be responsible for answering incoming calls, directing calls to appropriate personnel, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
Job Description:
Job Responsibilities:
¿ Answers multiple phones efficiently and with utmost Customer Service, transfers to appropriate parties.
¿ Greets and directs visitors in person and by telephone
¿ Performs clerical support functions.
¿ Establish work priorities and action plans to complete daily routines, responsibilities, activities, projects or assignments.
¿ Prioritize and distribute work to managers
¿ Support department filing
¿ Support maintenance of office equipment
¿ Contact building management with office problems
¿ Observes legal and ethical guidelines for safeguarding the confidentiality of patient and proprietary information.
¿ Assists in the ordering, receiving, stocking and distribution of office supplies.
¿ Accepts other responsibilities and duties that may be assigned.
Supervisory Responsibilities: i.e. hiring, recommending/approving promotions and pay increases, scheduling, performance reviews, discipline, etc.
Basic Qualifications & Interests:
¿ High School Diploma or equivalent.
¿ Experience communicating both verbally on phone and in writing emails, letters, reports, to various audiences work group, external clients.
¿ Basic level skill in Microsoft Office 2003 or later: Word (for example: creating documents, entering and formatting text, page layouts, creating tables, and adding graphics), Excel (for example: creating worksheets, entering data, creating basic formulas, working with cells and rows) and PowerPoint (for example: creating a new presentation from a design template, adding and removing slides, entering and formatting text, adding speaker notes, and viewing presentations).
¿ Experience developing ways of accomplishing goals with little or no supervision, depending on oneself to complete objectives and determining when escalation of issues is necessary.
Preferred Qualifications & Interests:
Prior receptionist experience
This job description is to be used as a guide for accomplishing Company and department objectives, and only covers the primary functions and responsibilities of the position. It is in no way to be construed as an all-encompassing list of duties.

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