Purchasing Agent - MWI Animal Health
Posted: November 30, 2016
Reference ID: 00001GJE
Job Overview: Purchasing Agent is responsible for the procurement of all products within his/her assigned vendors while maximizing customer service levels and minimizing inventory investment.
• Purchases the best products at the best price by considering several different factors, including item cost, quantity discounts, vendor contracts and programs, cash terms, freight, handling or transportation costs, delivery time, historical demand, category seasons, and product availability. Initiate discussions with vendors to negotiate these factors.
• Maintains documentation of negotiations and highlight successes.
• Recommends and contributes to improve strategies in relation to various contracts, programs, and agreements resulting in increased value for MWI Animal Health.
• Determine system forecasts based on historical demand or new customer requirements.
• Partners with suppliers daily and acts as an advocate for MWI Animal Health interests relative to suppliers' actions and policies.
• Develops new solutions to various tactical challenges MWI Animal Health faces as it relates to procuring product and supplier and distribution center relations.
• Builds and maintains a working relationship with the MWI Operations group, to help resolve discrepancies, returns, recalls and to provide support for inventory needs within the distribution centers.
• Communicates all vendor programs, contracts, and problems to the Purchasing Manager or Purchasing Director. Completes analysis and sends to management recommendations on buy-in opportunities.
• Performs item set up in AS400. Performs all system maintenance (except sales pricing) in AS400 for assigned vendors.
• Maintains assigned goals for service level, days on hand, secondary shipments, open POs, accounting invoice variance resolutions, and open discrepancies for assigned vendors and items.
• Resolves issues independently.
• Maintains purchasing records for all transactions.
• Works with Purchasing Manager or Purchasing Director to develop programs or promotions to drive sales goals. Manages non-productive inventory by the most cost effective means.
• Builds and maintains a working relationship with the MWI sales force, to help aid in customer service, product knowledge, and availability.
• Consistent/timely progress with E3 maintenance per Purchasing SOP, including monthly reports.
• Manages and prioritizes special projects as assigned.
• Contributes to and encourages the development of positive, team oriented working relationships.
• Provides back up support as needed to other Purchasing Agents and his/her Purchasing Manager/Purchasing Director.
Minimum Experience and Education:
Typically a high school diploma and 3-5 years related work experience including experience in inventory management and procurement. Bachelor's degree in related field is preferred. Proficient in mathematics. Proficiency in Microsoft Office is required with emphasis on Excel and Outlook. Excellent communication skills, both oral and written; must be able to manage time and priorities efficiently. Views change or problems as an opportunity to grow; adjusts easily to change. Strong customer service, negotiating, organization, and analytical skills. Strong typing and 10-key skills. Works well with others on both individual level and team environment. Experience with AS400/IBS and/or E3 inventory management system is preferred. A broad knowledge of the animal health industry (including products, programs and suppliers) is helpful, but not required.
Customer Service: Is customer oriented, sensitive and responsive to customer needs and priorities; establishes effective working relationships with customers and gains their respect and loyalty; identifies and takes appropriate action on customer needs.
Time Management: Establishes realistic priorities; accurately assesses own time requirements for various projects/activities; schedules own time and activities efficiently.
Know the Organization: Understands the company's objectives; knows the structure of the organization; works effectively within the organization to achieve results; works continuously to make linkages and build networks within the organization.
Communicates Effectively: Communicate thoughts, ideas, information and messages completely and accurately; composes and creates documents with language and format appropriate to the subject matter; attends to details; and checks, edits, and revises writing for correct information.
Teamwork: Make effort to seek others' input; willingly collaborates and cooperates with others in the organization; develops effective working relationships with key associates both within the company and suppliers.
Take Initiative: Assumes responsibility for necessary actions or problem resolution when accountability is not clear; appropriately initiates behavior on projects or other initiatives without requiring explicit management direction or guidance; knows when management involvement is required and seeks it out.
Problem Solving: Recognizes that a problem exists; identifies possible reasons for the discrepancy and devises and implements a plan of action to resolve it.
Organize and Maintain Information: Organizes, processes and maintains information in a systematic fashion.
Flexible/Adaptable: Views change or problems as an opportunity to grow professionally and to develop new and better ways to do things; adjusts readily to alternations in routine; copes effectively with changes in scope of type of work.