Purchasing Clerk

  • Company: R R Donnelley
  • Posted: February 01, 2017
  • Reference ID: 206187

Check each job for special materials, including but not limited to cartons, pallets, pallet wrap, chipboard, shrinkwrap, carbon, tape, cover stock, and die cut plates.  For small quantities, check with Finishing Department to see if there are any items remaining from previous jobs.  Place orders for stock materials, special materials, and customer-specific non-inventory items using blanket purchase orders or creating requisitions in the system, submitting them for management approval.  Create requisitions for outside work suppliers and submit for management approval.  Contact supply specialist to make approved purchases with purchasing card.  Conduct weekly inventory of materials, ordering and restocking supplies based on reorder points.  Follow company procedures for usage of preferred vendors and vendor pricing.  Interact with current and prospective vendors daily to gather information, get quotes, check pricing and lead times, provide purchase order numbers, confirm shipments, handle returns, and answer questions.  Create diagrams for special carbon orders in Excel and provide to vendor.  Monitor vendor pricing to make sure vendor matches the Corporate pricing list.  Follow up on all purchase orders to make sure they are closed and all information is correct.  Maintain master vendor spreadsheet and notify Regional Buyer when changes are needed in SAP and WebReq.  Update all blanket purchase orders annually and create new blanket purchase orders as needed.  Follow purchasing SOPs in EtQ.  Maintain files and documents related to vendors, purchases, and inventories.  Confirm paper orders match purchase orders in SAP.  Contact suppliers for missing information, to acknowledge changes, to improve ship dates, and/or to follow up on missed deliveries.  Pull paper tickets and communicate supplier or production changes to order entry team and management.  After paper delivered and received in production system, pull job, scan to next stage, and move job to Scheduling office.  Check pending jobs in Purchasing office for ship dates or stitch dates of seven days or less so jobs can be reworked into the schedule.  Pick up paper tickets from Material Handling Department and adjust material quantities on jobs in production system.  Review L&M report for missing item numbers and unit costs and make corrections in production system.  When advanced shipping notice exception report generated, look up the information in SAP and create a spreadsheet with the data, open a Help Desk ticket, and email the spreadsheet to Receiving, Purchasing, and IT to fix the errors in the purchase orders.  Build job docket folders daily and file closed docket folders in the storage area as needed.  Provide backup support to Materials Coordinator.  Other duties as assigned.

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