Sales and Marketing Assistant
Location:
Port Washington North , New York
Posted:
October 17, 2017
Reference:
USA_384625_1507913591

Summary

Responsible for performing comprehensive administrative support services for the office staff, as well as facilitating the daily operations of the sales office. Prepare and distribute reports and mailings; maintain files; and keep time, expenses and commission sheets for all sales staff and personnel

What is in it for you?

* Full-time hours

* PTO package

* Temp to Perm

* $15/hr-$20/hr

What is the job?

* Operate and administer Prospect Tracking System (REPS)

* Distribute mailings to individuals on the Prospect Tracking System or mailing lists

* Assist in providing tours of the community to prospective residents and applicants as needed, including any open houses or special functions related to sales and/or marketing

* Order office supplies, postage, petty cash and other supply inventory

* Coordinate and complete special project assignments

* Ensure accurate documentation and administration of expenditures including reconciliation of financial accounts (petty cash)

* Organize and prioritize office duties with ability to be flexible with assignments and to assist other team members

* Type, collate and distribute all correspondence and other materials deemed appropriate by sales staff in a timely manner

* Organize, coordinate and assist in planning of special events, including weekend events

* Maintain accurate and timely data based records

* Greet visitors/answer and direct telephone calls in a pleasant and professional manner

* Utilize interpersonal and relationship building skills including the ability to interact with prospects, office personnel and management

* Provide telephone support to support the sales effort when needed

* Maintain REPS database effectively and in a timely manner with all inquiries

* Act professionally and honestly at all times in the representation of the Community concept of senior living

What Do You Bring?

* High school diploma or equivalent

* Two to three years' experience as Administrative Assistant involving customer service

* Effective communication with all levels in a professional manner.

* Excellent oral and written communication and presentation skills

* Ability to perform mathematical functions using a calculator or Excel Spreadsheet

* Must be self-starter, attentive to detail and possess excellent organizational skills

* Positive attitude and approach to change and improvements

* Ability to handle priorities in a constantly changing environment

* Ability to quickly learn and utilize REPs Lead Management software

* Proficient in Microsoft Office (Excel, Outlook, PowerPoint, and Word)

* Exceptional telephone, secretarial and customer service skills

* Detail oriented and excellent organizational and follow-through skills

* Ability to excel in a team environment as well as work independently


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