Sales and Marketing Assistant
Port Washington North , New York
October 17, 2017


Responsible for performing comprehensive administrative support services for the office staff, as well as facilitating the daily operations of the sales office. Prepare and distribute reports and mailings; maintain files; and keep time, expenses and commission sheets for all sales staff and personnel

What is in it for you?

* Full-time hours

* PTO package

* Temp to Perm

* $15/hr-$20/hr

What is the job?

* Operate and administer Prospect Tracking System (REPS)

* Distribute mailings to individuals on the Prospect Tracking System or mailing lists

* Assist in providing tours of the community to prospective residents and applicants as needed, including any open houses or special functions related to sales and/or marketing

* Order office supplies, postage, petty cash and other supply inventory

* Coordinate and complete special project assignments

* Ensure accurate documentation and administration of expenditures including reconciliation of financial accounts (petty cash)

* Organize and prioritize office duties with ability to be flexible with assignments and to assist other team members

* Type, collate and distribute all correspondence and other materials deemed appropriate by sales staff in a timely manner

* Organize, coordinate and assist in planning of special events, including weekend events

* Maintain accurate and timely data based records

* Greet visitors/answer and direct telephone calls in a pleasant and professional manner

* Utilize interpersonal and relationship building skills including the ability to interact with prospects, office personnel and management

* Provide telephone support to support the sales effort when needed

* Maintain REPS database effectively and in a timely manner with all inquiries

* Act professionally and honestly at all times in the representation of the Community concept of senior living

What Do You Bring?

* High school diploma or equivalent

* Two to three years' experience as Administrative Assistant involving customer service

* Effective communication with all levels in a professional manner.

* Excellent oral and written communication and presentation skills

* Ability to perform mathematical functions using a calculator or Excel Spreadsheet

* Must be self-starter, attentive to detail and possess excellent organizational skills

* Positive attitude and approach to change and improvements

* Ability to handle priorities in a constantly changing environment

* Ability to quickly learn and utilize REPs Lead Management software

* Proficient in Microsoft Office (Excel, Outlook, PowerPoint, and Word)

* Exceptional telephone, secretarial and customer service skills

* Detail oriented and excellent organizational and follow-through skills

* Ability to excel in a team environment as well as work independently

A little about us:
For nearly 70 years, Manpower’s mission is to provide job seekers with meaningful career opportunities.

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