Provides administrative support to Vice President in Marketing.
Handles traditional administrative support, including scheduling meetings, managing travel arrangements, answering phone calls, completing expense reports, and performing general office and clerical duties. Handles details of a highly confidential and critical nature. Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and outside individuals. Analyzes problems, determines approach, compiles and analyzes data and prepares reports/recommendations. Contacts company personnel at all organizational levels to gather information and prepare reports.
The assistant needs to be self-motivated with a take-charge attitude and have the ability to multi-task under extreme deadlines and at times under conflicting time constraints, while remaining calm, positive, poised, and professional. The assistant is required to maintain the utmost level of confidentiality based on the information he/she is exposed to. The assistant is also required to exercise good judgment in managing the workload under dynamic and stressful conditions, which includes organizing, prioritizing, problem solving, and completing all tasks by the stated deadlines. The assistant must possess strong written and verbal communication skills, and conduct him/herself professionally with both internal employees and external individuals. The assistant must possess strong interpersonal skills. The assistant is required to work competently in both a team and individual environment with minimal direction and supervision. The assistant will also be required to assist in various Marketing projects as needed.
The assistant needs to be proficient in a variety of desktop applications such as Microsoft Office (Word, Excel, and PowerPoint), email, web browsers. Knowledge of Oracle-specific applications is a plus. Minimum 8-10 years of related experience is required. BA/BS degree or equivalent is preferred. Position is located at Oracle headquarters in Redwood Shores, CA.
Provides administrative/clerical support to a function, group or customer base. Supports an SVP or below.
Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.
Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action. Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 2 - 4 years of related experience.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.
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