Senior Administrative Assistant*
Location:
Phoenix , Arizona
Posted:
January 23, 2017
Reference:
205789

This position will support Managing Directors for RR Donnelley in the financial services sector by providing advanced administrative and secretarial support to ensure that service needs are met. Assists Senior Management with administrative details of a confidential nature, and defers significant decision making to management.

Responsibilities

Work assignments are typically both a mix of routine and non-routine work that often requires deviation from accepted practice and procedures to complete given wide variety of circumstances encountered in the job. Work is reviewed primarily for end results and is performed under general guidelines or procedures which include administrative directives in the form of rules, policies, and established precedents pertinent to the assignment. Ability to establish own priorities.

  • Review, tabulate and enter data into a variety of systems.
  • Prepare written communications such as letters, memoes, e-mail, etc.
  • Handle incoming calls, take messages and promote effective interoffice communication.
  • Filing, photocopying, mail distribution, collating and assembling documents
  • Operate various office equipment.
  • May attend meetings and take and distribute minutes
  • Promote the concept of working together as a team to build continual improvement with the Company and departments.
  • Performs other related duties and participates in special projects as assigned.
  • Schedule appointments & coordinate meetings/events.
  • May act as a liaison for the Manager/Executive in their absence.
  • Assist team with travel arrangements. (i.e.: hotel accommodations, air travel, car rental, etc.)
  • Performs other related duties and participates in special projects as assigned.

A little about us:
Join a company changing the fast-moving world of communications, where people like, link, pin, post and share. At RR Donnelley, we do it all.

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