Sr. Administrative Associate

  • Company: Prudential
  • Location: Chicago, Illinois
  • Posted: November 28, 2017
  • Reference ID: COR000O6
Under general supervision, assist the head of National Corporate Sales with administrative needs and business administration oversight ensuring adherence to all Prudential policies, procedures, and guidelines.

Responsibilities

Complete administrative duties on behalf of the assigned principal including, but not limited to, travel planning, expense preparation/reconciliation, and meeting scheduling
  • Schedule large and/or complex meetings
  • Prepare and manage documentation for meetings, travel and correspondence (mail and email) organize and process for action, reading, approvals and/or filing
  • Organize and handle registrations, hotel, and general travel arrangements for offsite meetings and conferences
  • Assist with the dissemination of communications ensuring accuracy and timely completion to meet deadlines
  • Serve as the compliance liaison for management to ensure the accurate and timely completion of all compliance reporting and licensing functions for assigned team
  • Serve as the resource point for all initiatives assigned to the management. Manage overall projects/deliverables
  • Identify and report Gift & Entertainment activity
  • Participate in all staff meetings. Provide updates on all enterprise-wide administrative, compliance, expense, and other policy related initiatives
  • Prepare correspondence/presentations as needed
  • Manage activity through PruForce to document client/prospect/advisor meetings
  • Support management with Business Administration functions

Qualifications:
  • Associate's degree or equivalent industry work experience
  • 3-5 years prior administrative experience
  • Highly organized, detail-oriented, proactive, resourceful, and able to exercise sound judgment
  • Strong communication & listening skills
  • Advanced level of proficiency in MS Outlook, Word, PowerPoint, Excel, and working knowledge of Visio
  • Ability to operate autonomously
  • Ability to maintain confidentiality and professionalism at all times
  • Individual and team contributor

Share this Job