Sr Executive Assistant
Location:
Chicago , Illinois
Posted:
February 08, 2017
Reference:
112025BR
Job Description:
  • Maintain calendars and travel itineraries for Senior Vice President (SVP) including several team members. Time management skills are critical as well as setting up and maintaining an annual calendar of key meetings
  • Plan extensive international & domestic travel and ensure appropriate international travel visas are set up as needed.
  • Manage communications through phone, email and mail for SVP
  • Manage, prepare and file all expense reports for SVP and direct reports in proactive and timely fashion and ensure proper documentation
  • Order and maintain office equipment and supplies and manage department PCard, including monthly reconciliations
  • Schedule large and small team meetings and off-sites including all logistics
  • Provide critical coordination support for global Nutrition team meetings and events
  • Coordinate various training classes, including registration of participants, ordering materials, scheduling locations and tracking evaluations
  • Maintain organizational charts, phone lists, email distribution lists and other team information
  • Support ad hoc requests which vary in nature & frequency


Qualifications/Requirements

Qualifications / Requirements:
  • Strong organizational skills
  • Strong verbal and written communication skills, will need to interact with multiple levels of management and leaders (both internally and externally)
  • Excellent follow-up skills
  • Self-motivated, pro-active team player a must
  • Ability to manage multiple tasks
  • Proficiency in Microsoft Word, Microsoft Power Point, Microsoft Excel
  • High level of Proficiency in Microsoft Outlook
  • Willingness to learn new software as needed
  • Experience in prioritizing work and managing expectations with senior leaders
  • Experience in supporting multiple managers
  • Passion and interest in Marketing/Innovation space beneficial


Relocation Eligible

Not Eligible for Relocation

A little about us:
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