Web Designer
Suffern , New York
November 23, 2017

This position provides administrative support to the VP of Operations, Operations Managers, Operations Supervisors, Project Managers and/or others as required. May also provide Human Resources, Special Events and General Office support for the office. Job functions include but are not limited to: • Using Bluebeam software to create CCTV as-built drawing packages for our most important customer. • Assist with return-material-authorization (RMA) process. • Assist with quoting process. • Back-up Service Manager • Back-up Installation Manager • Provides a variety of administrative support functions for the office and region. Enters data for new projects and change orders into the accounting system. • Processes invoicing and purchase orders for different lines of business (e.g. Security, Healthcare Technologies, Fire and/or Security projects). May process purchase orders for subcontractor timesheets. • Attends weekly planning sessions; conducts weekly service paperwork reconciliation; may perform weekly timesheet data entry. • May request certificates of insurance and new vendor setups. • Coordinates a variety of office support duties which may include: ordering supplies for office copiers/printers, break rooms and restrooms, delivering recyclables to recycling centers, caring for plants in the office, etc. • May assist with HR office duties such as providing new colleagues with an orientation to the office and reviewing paperwork prior to submitting to the corporate office. • May coordinate special events for the office • Handles any unusual or unique office tasks requested by the manager or others (e.g. research for a new copier, licensing details, report details etc.) • May establish and maintain a customer satisfaction follow up and call back procedure and provide senior management with appropriate feedback. May assist with customer satisfaction surveys. • May be responsible for maintaining and registering the office and colleagues in industry state licensing programs. Job Skills Requirements: • Strong telephone and personal customer service skills and ability to work under pressure • Solid Microsoft Outlook, Excel, and Word skills • Solid organizational skills and the ability to handle multiple projects tasks simultaneously • Excellent attention to detail • Solid verbal, written and interpersonal communication skills • Solid ability to facilitate a collaborative working environment for customers and team members Education Requirements: • High School diploma or equivalent Experience Requirements: • Previous administrative support or office management or related experience preferred • Previous experience in maintaining and registering in industry state licensing programs Work Environment: • The position is office-based with occasional visits to work sites accompanying technicians. The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Please send resume to Lenny.Demo@rht.com

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Founded in 1948, Robert Half (NYSE: RHI) is the world's first and largest specialized staffing services firm.

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