Workforce Scheduling Analyst
Largo , Florida
December 12, 2017
Position Summary :

Responsible for creating nursing and support staff schedules from draft through approval and posting as well as shift to shift staffing of units. The Workforce Analyst is responsible for the scheduling of nursing staff on multiple units/specialties and or facility and allocating staff accordingly on a shift by shift basis to accommodate unit, patient, and employee needs. In collaboration with the Department Director of the respective units, the Workforce Analyst completes nursing staff schedules consistent with the Collective Bargaining Agreement (CBA) and requirements specific to the unit/specialties and or facility.

Specific Responsibilities Include:

• Responsible for the execution of the organizational methodology of labor allocation via scheduling and staffing of employees
• Creates labor schedules and executes decisions on staffing for organizational units within scope of responsibility
• Responsible for collaborative interfacing with Facility Chief Staffing Officer for the creation of daily labor allocation plans, communication of plans to unit and facility leadership and execution of plans at the unit level through the enforcement of the organization's staffing model
• Independent decision maker regarding the development of daily labor allocation plans and actions to apply the organization's staffing and scheduling policies and CBA constraints
• Works with Nursing Supervisors to collaboratively develop action items to facilitate efficient and effective coordination of patient throughput and staffing.
• Consults with the Facility Chief Staffing Officer to problem solve and or implement new policy and practices
• Knowledge and understanding of and the ability to make scheduling decisions congruent with the CBA
• Mastery of all Information Systems associated with creating nursing staff schedules and shift by shift staffing consistent with the CBA and requirements of the respective unit/specialty and or facility
• Ability to validate competencies, experience, and or certification/licensure of staff being scheduled
• Understands the relationship between staffing to core, minimum, and peak, and nurse: patient ratios
• Ensures Staffing Grid accuracy
• Scheduling decisions reflect an understanding of productivity and financial efficiency
• Demonstrates effective utilization of Full-time, Part-time, PRN, and Contract Labor FTEs
• Creates, distributes, and review reports (Incidental OT, Premium Pay, Fulfilling Commitments, etc.) with the respective unit manager/director
• Accurate documentation and data entry that reflects the efforts, communications, and processes associated with developing the final schedule
• Monitors real-time/daily/unit productivity and collaborates with unit leaders in meeting staffing needs and productivity standards
• Ability to forecast/project volume, census, and acuity
• Maintains professional relationships with internal and external customers (staff, directors, peers)
• Strong Communication skills as demonstrated by proactive communications with key customers and the ability to establish realistic expectations and communicate difficult decisions/information
• Appropriately schedules resources to specific units/specialties
• Develops expertise, credibility and trust among internal customers
• Ability to appropriately prioritize scheduling and staffing needs and requests when creating the Schedule and staffing the units
  • Preferred experience (3-5 years) as Hospital Staffing Coordinator or Workforce Analytics Analyst
  • Must have experience in developing collaborative and effective relationships with hospital leaders and managers
  • Experience must be applicable to applying organizational methodology of hospital labor allocation plans in order to develop and deliver forecasts that support productivity and financial efficiency
  • Preferred experience in Collective Bargaining environments
  • Strong skills in Microsoft Word and Excel
  • Ability to readily master new software
  • Bachelor of Science or Business preferred
License, Certification, and/or Registration:
  • Certification in Scheduling and Staffing preferred

A little about us:
HCA is the nation’s leading private provider of healthcare services. Comprised of locally managed facilities which include 230,000 employees at over 160 hospitals, over 120 surgery centers and 100 urgent care facilities in 20 states and the United Kingdom

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